The programme

Services & Pricing

Bring us in for the whole celebration, or choose only the pieces you need. Every event starts with a one-hour consultation.

Wooden hexagon ceremony arch with pampas grass and white flowers in a forest clearing
Act I.

Planning & Coordination

Full planning, partial planning, or just the day itself. We keep the vendors, the timeline, the budget and the guest list in order, so the lead up feels as good as the day.

  • Full-service event planning
  • Partial event planning
  • Day-of coordination
  • Vendor sourcing and communication
  • Venue sourcing
  • Event timeline creation
  • Rehearsal coordination
  • On-site management
  • Budget tracking and management
  • Guest list management
  • RSVP tracking
  • Seating chart creation
  • Floor plan development
Construction themed birthday backdrop with black and yellow arches and a balloon garland
Act II.

Event Setup & Styling

We set the room. Ceremony and reception setup, tables, backdrops, balloons and signage, then teardown when the night is done.

  • Ceremony setup
  • Reception setup
  • Tablescape design
  • Centrepiece styling
  • Backdrop and focal-point installations
  • Signage and welcome displays
  • Balloon installations
  • Gift and favour assembly
  • Dessert table styling
  • Seasonal and themed decorating
  • Rental sourcing and coordination
  • Teardown and cleanup coordination
Aloha welcome sign for the Class of 2026 on a gold easel, with a greenery wall behind
Act III.

Guest Experiences

The touches your guests notice and remember, from the basket waiting when they arrive to the photo moment at the party.

  • Welcome baskets and guest gifts
  • Guest accommodation coordination
  • Welcome signage
  • Guest activity planning
  • Interactive event experiences
  • Entertainment coordination
  • Photo opportunity installations
  • Guestbook and memory stations
  • Event favours
  • Transportation coordination
Trade show booth with shelves of books and games beside a book page wall
Act IV.

Corporate & Community

Openings, launches, staff nights, conferences, trade shows and festivals. We handle the vendors, exhibitors and sponsors too.

  • Grand openings
  • Product launches
  • Staff appreciation events
  • Conferences
  • Trade shows
  • Community festivals
  • Fundraising campaigns
  • Sponsorship coordination
  • Vendor and exhibitor management

The bill

Price list

Choose only what you need. Not sure where to start? Begin with a consultation.

Initial Consultation

$25 · 1 hour

Coordination

Day of Coordination$15030 hours. Planning, meetings and vendor communication leading up to the event, plus coordination on the day.
Rehearsal Coordination$300
On-site Event Management$50/hr
Licensing & Permits$250Administrative fee. Third-party fees are separate.

Planning

Budget Planning$100
Decor & Theme Concept$150
Event Timeline Creation$100
Floor Plan Creation$100
Seating Chart Creation$150
RSVP Management$100
Vendor Sourcing$50/hr
Invitation Designfrom $75

Setup & Service

Setup$1,00010 hours with 2 staff.
Bartending$2501 bartender for 8 hours, plus 1 required hour of setup. $40/hr after 8 hours.
Event Favour Assembly$50/hr
Guest Welcome PackagesCustom quote
Additional Event StaffCustom quote

Curtain call

Let’s plan yours.

Tell us what you’re celebrating and what matters most to you. Every event starts with a one-hour consultation for $25.

Book a Consultation1 hour · $25

Or call Taya at 780-286-9496 · gatherglowevent@gmail.com